Hydrogen Europe

Reception

• Act as a point of contact for callers, email inquiries, and visitors; respond and relay information promptly and professionally.
• Assist visitors with practical needs such as Wi-Fi access, document printing, taxi bookings, and other support as required.
• Serve as contact for participants using the meeting centre.
• Carry out various office tasks (e.g., sending documents, receiving and dispatching mail and packages).

Meeting coordination

• Support the communication, booking, logistics, and catering arrangements for meetings held in the meeting centre.
• Maintain a good understanding of the audiovisual equipment in the meeting rooms and provide basic user support; liaise with suppliers when technical assistance is needed.
• Coordinate with external providers regarding services and room set-up when required.
• Work closely with staff organising events to ensure smooth logistics and compliance with internal event policies.

General support

• Assist with staff meetings, lunches, team-building activities, and internal events as needed.
• Provide administrative support to operations teams for ad-hoc requests.

Requirements:

• A degree in office administration/secretarial studies or equivalent, and/or, minimum two years’ experience in a similar role.
• Service- and people-oriented, strong people skills, and a hands-on approach to solving problems.
• A professional attitude, neat appearance, and warm interpersonal style.
• Excellent command of English and French (oral and written).
• Able to work independently and within a team in a multicultural environment.

Skills

• Strong interpersonal and communication skills (oral and written)
• Stress and effective time management skills; priority setting and multi-tasking skills.
• Coordination, planning, organisation, monitoring, and follow-up skills.
• Eye for detail and accuracy.
• Discretion and confidentiality.

What we offer:

• International and dynamic team
• CIP contract for 6 months (paid internship)
• Great opportunity to learn about the non-profit and hydrogen sector

Start: September 2026

How to apply:

• Please fill in the form below and put “Administrative intern + your name” as the position you’re applying for.
• Applications to be considered valid must include: a one-page covering letter, proof that you can live and work in Europe, and a CV. Please do not send anything else.
• Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Europe and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in Belgium.
• Any incomplete applications will be disregarded.
• The deadline for applications is 03.07.2026 Please be advised that the deadline for applications is 23:55 on the day mentioned. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
• Applications will be reviewed as they come and the selection process may close as soon as a suitable candidate is shortlisted.
• Only shortlisted candidates will be contacted.

Privacy policy:

The personal data we collect during hiring processes is only used for the purposes of carrying out the selection process and is deleted once the process has ended. For shortlisted candidates, we routinely ask for their consent to keep their information for 6 months after the end of the selection process, in case other vacancies that could fit their profile open up.

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