Missions:

The Executive Assistant provides high-level administrative and organizational support to the CEO. He/she acts as a trusted relay, managing the agenda, coordinating meetings and preparing strategic documents. He/she plays a key role in the smooth running of operations within the Executive Committee and the company’s general administration.

Activities :

– Administration: mail processing, diary management

– Digitizing, archiving and filing documents in Odoo

– Organize meetings and trips abroad for the CEO

– Draft notes, reports, meeting minutes and prepare presentations

– Ensure internal and external transmission of information

– Processing information, important documents and contracts (collecting, digitizing, filing and updating).

– Support in patent management

– Support in organizing internal and external events

– Support in insurance management

– Support in managing grant applications

Skills required :

– Mastery of Pack Office

– Odoo (asset)

– Written and spoken comprehension and expression in French and English

– Excellent writing skills and perfect spelling

– Sense of organization, rigor and logic

– Service-oriented and good interpersonal skills

– Adaptability, autonomy and initiative

– Speed of execution and versatility

– Team spirit, initiative, adaptability, observation, proactivity and solution mindedness

– Absolute discretion, sense of confidentiality

Softskills in line with HAEMERS Technologies values :

We are committed: Motivation – Autonomy – Customer focus
We are innovative: Creativity – Vision – Initiative
We are unique & united: Respect – Collaboration – Adaptability

Profile :

Education:Bachelor minimum

Languages: Fluent in French and English, any other language is an advantage

Position within the organization:
Service: This position reports directly to General Management. The Executive Assistant reports directly to the CEO.