Fellowship Program Coordinator

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - This position is based in Brussels, Belgium

At Conservation International we believe that investing in talent is fundamental to our mission and key to providing sustainable solutions. In that spirit, we established the Arnhold, Lui-Walton, and Friedman Fellowship programs to host conservation Fellows. The programs engage recognized leaders — Distinguished and Senior Fellows — and emerging talent — Technical Fellows — to provide fresh thinking and extensive leadership to Conservation International’s work around the world. By strategically combining the skills and knowledge of both groups, the Fellows are able to expand the breadth of their skills, gain valuable experience in their fields, and find innovative solutions together with Conservation International program staff and local partners.

To support the efforts of these influential programs, Conservation International is seeking a dedicated, creative, and highly organized Fellowship Program Coordinator. This role plays a crucial part in supporting CI’s Global Fellowship programs by providing programmatic and administrative support with emphasis on organization and communications. They will report directly to the Fellowship Program Director.

RESPONSIBILITIES

Program Coordination

• Support Program Director and Fellows to ensure the successful execution of projects and initiatives.
• Assist with annual outreach, review, and selection process for new Technical Fellows.
• Coordinate efforts for recruiting, hiring, and onboarding all Technical Fellows.
• Support the creation of Fellowship work plans, outlining goals, activities, and timelines.
• Monitor and evaluate the progress and impact of each Fellow’s projects and initiatives.
• Organize annual calendar with institutional meetings, global events, and opportunities to include Fellows and facilitate their participation when possible.
• Coordinate regular calls, meetings, and workshops to facilitate knowledge exchange and collaboration among Fellows.
• Assist with alumni Fellows’ engagement and track success stories and impact post-Fellowship.

Program Communication

• Capture best practices, lessons learned, and noteworthy achievements for each Fellow and the broader programs to be shared on internal and external communication platforms.
• Create compelling communications products that promote learning and knowledge-sharing i.e. blogs, presentations, and videos.
• Compile reports for CI leadership and program donors.
• Maintain internal website and external webpage with relevant updates and program announcements.

Administrative Support

• Coordinate with the Program Director and Finance Director to manage budgets, track expenditures, and ensure financial accountability.
• Work in partnership with CI’s Grants and Contracts team to monitor compliance with Fellowship terms. Assist in drafting agreement language, Terms of Reference when needed, and review of new contracts.
• Assist Fellows with logistical arrangements, including travel, Visas, and accommodations.

Other duties as assigned by supervisor.

WORKING CONDITIONS

• Typical office environment.
• Occasional travel may occur.
• A willingness to work flexible hours to support Fellows in different time zones.
• This position follows a hybrid work structure, working some days from the office and some remotely. Guidance will be shared during the interview process.
• Candidates should be EU nationals or have a valid work permit for Belgium.

QUALIFICATIONS

Required

• A minimum of 2-4 years of experience in program coordination, fellowship management, or a similar role within a nonprofit organization.
• Strong organizational and project management skills, with the ability to effectively manage multiple tasks and deadlines.
• Excellent attention to detail and a commitment to maintaining accurate and up-to-date records of Fellowship program activities.
• Excellent written and verbal communication skills to share compelling products, reports, and presentations.
• Strong interpersonal skills with the ability to build trust and collaborative relationships with
• Fellows and CI leaders
• Strong problem-solving and decision-making abilities, with a creative and solutions-oriented mindset.
• Creative thinking skills to develop innovative program elements and solutions, fostering continuous improvement, and finding imaginative ways to engage and support Fellows.
• A genuine interest and commitment to CI’s mission.

Preferred

• Bachelor's or Advanced degree in a relevant field.
• Experience in supporting a Fellowship program, including recruitment, selection, and program evaluation.
• Knowledge of current trends and best practices in nonprofit Fellowship programs and leadership development.
• Video editing, graphic design, or other creative skills to support storytelling efforts demonstrating the program’s impact.
• Language skills: Spanish, French, or Portuguese.

To apply for this position please submit a resume and cover letter.

See all Conservation International Career Opportunities HERE

Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.

As a science-based organization, CI follows CDC recommendations for COVID-19 and other vaccines. Accordingly, for the health and safety of our employees, their families, and our community, subject to applicable local law, all Conservation International staff are expected to be vaccinated against COVID-19. However, vaccination is no longer a mandate or condition of employment and employees are not required to provide proof of vaccination. This means we will not require an individual to be vaccinated to enter a CI office, attend CI events or travel on CI-related trips. This applies for our community partners as well. This vaccine expectation applies to all team members working remotely, in a hybrid work arrangement, and on-site. Job applicants are NOT required to state their COVID-19 vaccine status in their application.